OS7 — Petty Cash Manager
Petty cash that balances: floats, receipts, approvals and tax.
Give each person or site a fixed cash float, record receipts with a photo, approve them, and top the float back up in one click. Staff can send expenses from their phone with a link, no account needed.
| Office Mart | Sam | $115.00 | Pending |
| Fuel station | Ali | $42.50 | Pending |
| Cleaning supplies | Sam | $18.00 | Approved |
| Courier | Front desk | $9.00 | Approved |
Features
- Custodians with fixed floats, live balance and low-cash warning
- Cash advances to staff, settled by their receipts
- Invoice photo to data: supplier, invoice number, tax number, date, total, tax, payment and items read from the photo (Saudi e-invoice QR supported), with a duplicate-invoice warning
- Automatic tax split (VAT, GST or sales tax) at your rate, 28 country presets
- Staff link with no account; works offline and sends when back online
- Approve or reject with a note, one-click top-up to full float
- Spending reports and an input tax register
- Exports for Zoho Books, QuickBooks and Xero
- English, Arabic, Hindi and Urdu, password-protected backups
Works with
Launch prices. Free trial for new businesses. Photo reading only suggests the details; you always confirm them before saving.
See it in action
What the main screens look like.
| Office Mart Sam · Office supplies | $115.00 VAT $15.00 | Approve |
| Fuel station Ali · Transport | $42.50 VAT $5.54 | Pending |
| Cleaning supplies Sam · Maintenance | $18.00 | Approved |
Illustrative screens with sample data.
OS7 Petty Cash Manager in numbers
Built for cash that has to balance. Plan limits are monthly.
Expenses per month, by plan
Spend by category (sample data)
Transport 24%
Maintenance 18%
Meals 14%
Other 10%
Users and custodians, by plan
How OS7 Petty Cash Manager works
Plans compared
Pick the plan by how many expenses and cash holders you have.
| Starter | Pro | Business | |
|---|---|---|---|
| Price per month (USD) | $7 | $15 | $39 |
| Users | 3 | 10 | 30 |
| Cash holders (custodians) | 3 | 15 | 100 |
| Expenses a month | 300 | 3,000 | 20,000 |
| Photo readings a month | 100 | 1,000 | 6,000 |
| Receipt photo size | 8 MB | 10 MB | 15 MB |
| Tax register, Zoho, QuickBooks and Xero exports | ✓ | ✓ | ✓ |
How teams use OS7
Examples by type of business.
More questions
Do staff need an account?
No. Each cash holder has a private link where staff add expenses with a photo.
Does it read invoices from photos?
Yes. It suggests the supplier, invoice number, tax number, date, total, tax and items. You confirm before saving.
Can it work offline?
Yes. Expenses saved on a phone without internet are sent once when it is back online.
Works well with
Add another OS product when you are ready. Every product has its own free trial.
Questions
Do staff need an account?
No. Each custodian has a private link. Staff open it, add the expense and photo, and it goes to the manager for approval.
Which taxes are supported?
VAT, GST or sales tax at a rate you set. Country presets fill the usual standard rate, and you can change it.
Can I send data to my accounting software?
Yes. Download CSV files for Zoho Books, QuickBooks and Xero, plus an input tax register.